You can add events to your calendar (which will be shown on all calendars - Bookings, Availability, Rates and Extras Rates) so that your staff are notified of the event and any information you want them to be aware of (such as a minimum stay requirements, any package inclusions, etc). The events can be made available to your front booking screens so customers are also kept in the loop of any upcoming events or deals, or you can mark the event as private.
Backend Calendar Overview
If you do not see the event line on your calendar you will need to add it through screen options.
To add an event just click on a cell in the event line and the “New Event” screen will pop up. From here you can add in the name, the dates it applies to and any details (which will show when the event is hovered over).
1.) All events and their themes can be managed by clicking on Events (as pointed out by the red arrow in Screen 1 below).
2.) From the Themes tab you are able to create/view event themes. These themes can have a description and different colours to the normal default theme so staff can easily see the difference on the calendar.
3.) Make a new theme as needed e.g Staff Leave and click Save
4.) Any events you have created will be viewable on the events tab. You can create a new event from here and also search for historical and future events all in one place.
Booking Screen Display
Events can be made visible to your front booking screen to let your customers know of any special events or deals.
Go to your front booking screen template and select the “Advanced Filters” tab. In the event themes drop box select which themes should be displayed on your front booking screen.
For example in this screenshot below we have selected to display the default and public holidays theme, but not the staff leave theme as customers do not need to see this.
If you select the styling tab you are able to amend the colour of the event row background. The actual colour of the event is pulled from the themes already previously set.
Note: If your booking screen is the date format (rather than calendar format) you will have the option to amend the font of the event also
On the front booking screen we can now see the events we have set up and made available.
If the customer clicks on the event it will open up a pop up with the description you have entered.