The Extras Rates Calendar screen displays any rates being charged for extras for the dates shown on the calendar. This is where you can set, change or remove a price, and add or delete a minimum night requirement from an extra's rate. The Extras Rates Calendar functions in the same way as the Rates Calendar.


Before using the Extras Rates Calendar, you will need to have set up Extras.


Setting Extra Rates

To set a rate for a particular extra, begin by selecting the date on the calendar you want the rate to apply from.

This will open a pop up box where the extras rate and minimum period can be set.

  • Extra - Select the extra you are applying rates to. Allows you to change the extra you are setting rates for without having to close and reopen the pop up box.
  • Min Period - Select the minimum stay that this rate will apply to. Most extras will have a minimum stay of 1 day.
  • Date Range - Select the date range you are setting the rate for. The infinity symbol to the right of the date range can be used to set a rate indefinitely.
  • Rate - Enter the rate you want to set.
  • Rate Values for Selling Group - Different rates can be set for different selling groups. Select the selling group for this rate to apply to.
  • How was this calculated? - View the rate modifiers which have been applied to the rate
  • Save - Save the details you have chosen.
  • Clear Values - Removes all rates for the dates selected. The extra will not be able to be used for these dates.
  • Close - Close the pop up box without saving changes.


Please note

If there is no price in a cell, the extra is not available to be booked for that date.


Setting Minimum Periods

Minimum periods can be applied to extras in the same way they are applied to rooms. There are two scenarios in which you may want to apply minimum periods to extras:

  1. The extra is only available for a certain minimum night use. For example, a 3 day tour package extra could have a minimum 3 day restriction. A 3 day tour extra with a rate of $100/day would like like this in the extras calendar:
  2. A discount applies for the extra when it is purchased for more than a certain number of days. For example, kayak hire could be $45/day for 1 day hire, or $35/day for 2 day hire. These rates would appear like this in the extras rates calendar:


Changing the minimum period is done in the Change Min Period tab of the Set Extra Rate pop up box.

  • Extra - Select the extra you are applying rates to. Allows you to change the extra you are setting rates for without having to close and reopen the pop up box.
  • Min Period - The minimum period here will be cleared and replaced with the new minimum period selected below
  • replace with - This new minimum period will replace the one above
  • Date Range - Select the date range you are setting the rate for. The infinity symbol to the right of the date range can be used to set a rate indefinitely.
  • Rate - Enter the rate you want to set.
  • Rate Values for Selling Group - Different rates can be set for different selling groups. Select the selling group for this rate to apply to.
  • How was this calculated? - View the rate modifiers which have been applied to the rate
  • Save - Save the details you have chosen.
  • Close - Close the pop up box without saving changes.